Protecting your company from Spam

Unfortunately, these days protecting your company from spam must be top of mind.  Have you provided your staff with the tools/reminders they need?

It seems like we’re often bombarded with information regarding the latest and greatest scams that are taking advantage of individuals, but often our staff, especially those who are new, may not appreciate how prevalent this can be in the workforce and so may take things at face value. You need safeguards to encourage your staff to remain diligent.

Have you added any sort of training regarding spam when onboarding new staff?  Do you have something that specifically covers spam and/or company expectations for purchasing approvals?  Do you have staff sign off an acknowledgement that they will watch for questionable emails or get in person confirmation for purchases of gift cards and/or anything else that is not a normal part of their duties?

It can be easy for employees to think of company money as an endless supply, especially if they see the amount as “small” and insignificant. Providing information/training and then having employees sign off on an acknowledgement of their understanding as well as requiring them to get a second form of approval before spending money needs to be a standard.

If anyone receives an email asking them to purchase gift cards or crypto or anything else that seems “off” and maybe even for any purchases, requiring the employee to get in-person confirmation can keep someone from making a mistake that helps spammers profit.  For remote employees, or as situations dictate, you can require the employee contact a manager by phone using ONLY the phone numbers approved (i.e., NOT the number on the email that may be provided by a scammer).

You can also provide information as to whom to contact if someone is exploited by a scam (personally or professionally) to make reporting this crime a little easier and ensuring it does get reported appropriately.

Helping employees understand and providing the tools needed to prevent being taken advantage of can help the organization and the individual employees.  We need to do what we can to stop these thieves from profiting.

#positivity #spam #training #managementsolutions #hrconsultant

We need to do what we can to prevent cyber crime.