Relook at Job Descriptions

Job descriptions are vital in today’s business to help employees and managers ensure they’re on the same page.  They lay out the primary responsibilities for workers and can clarify their part in an organization.  Done well, job descriptions are key for holding employees and managers accountable for the work they do.

So what needs to be in job descriptions?

It helps to note the title and overall expectations for the role.  If you don’t know what they’re doing, how can they?  In addition, the primary tasks for which they’re responsible should be noted.  When starting a new position, the job description is a good way to determine the extent of what you need and helps you clarify whether the needs are full time, part time or temporary.

Don’t expect to list every detail of every responsibility—most jobs require at least some flexibility.  It’s rare to have jobs that are so completely rote you can easily list everything needed.  There should be an understanding with the employee and manager that life happens, even in business, and things are subject to change at any point.  This is where “other duties as needed” often comes into play.  Regardless, the primary role should be clear.

In addition, laying out the responsibilities helps determine skills and experiences needed which in turns indicates appropriate pay.  I’ve talked to lots of managers who need staff and look to the budget first for pay.  I try to redirect them to look at the responsibilities and requirements of the position.  What pay is warranted by the position?  Skills and experiences should dictate pay.

In today’s environment, something I’d encourage all managers to reconsider is any educational requirement for jobs.  Is a license, degree or advanced degree really needed?  Can formal education be replaced by hands-on experience?  In many cases, the answer is yes.  I am a huge advocate for advanced education, but I am also a realist and understand that today’s cost of getting advanced degrees has made it unattainable for many.  Not only are degrees no guarantee of success, but there are many capable individuals who will work even harder to prove they can be successful in a position without the formalized education.

Finally, job descriptions help dictate key performance indicators.  Determining measurable expectations for specific positions helps make reviews more equitable.  If we can quantify expectations, the measurements are more concrete and less subject to bias.

Job descriptions are excellent tools for employees and managers.  Make sure you have them for your employees and make sure you review them annually to update as needed.

#positivity #jobdescriptions #managementsolutions #hrconsultant

Know who and what you need in job descriptions!